The following forms a part of Policy AD 10.13 (Work Schedules) but is not formally attached to the policy as it appears in print or on the HR web site because it is renegotiated on a regular basis, most recently in December 2007, effective to December 2009.
4. Variable Scheduled Work Week
A Variable Scheduled Work Week for an employee may be approved by his/her Department Head, or Appropriate Vice President. Following receipt of the proposal and appropriate supporting documentation, the Department Head or appropriate Vice President will respond within 25 working days. The time limit may be extended if the proposal is not adequately documented.
4.02 A proposal shall include:
(a) all details and terms in writing (e.g., work schedule, service levels, coverage, vacation, holidays, supervision of staff during absence); and
(b) a written statement as to how the proposed Variable Scheduled Work Week shall improve operational service and efficiency or, at the very least, maintain the same level of operational service and efficiency to the university community and members of the public.
A copy of the Variable Scheduled Work Week proposal shall be sent to the Director of Human Resources or designate, and the Department Head or appropriate VP shall consult with the Director of Human Resources or designate, prior to approval and implementation of a Variable Scheduled Work Week.
Variable Scheduled Work Week's continuation is based on its ability to provide a level of service and efficiency that meets or exceeds that which would be provided by a standard work week. Given the self-directing nature of APSA positions and the fluctuating work demands of such positions, it is understood that within certain times of the year the Department Head, or appropriate VP, may temporarily alter the Variable Scheduled Work Week, or return the employee to a standard work week.
A Variable Scheduled Work Week that has been approved for an employee in a Department only applies to that particular position. Accordingly, if the employee subsequently successfully applies for another position, the employee's appointment to that other position will not be subject to the Variable Scheduled Work Week.
A Variable Scheduled Work Week shall be reviewed annually between the employee and the Department Head or appropriate VP to ensure that the principles of 4.01(b) continue to apply.
A Variable Scheduled Work Week may be terminated with four weeks written notice by the employee or at the discretion of the Department Head or appropriate Vice President. A copy of said notice shall be sent to the Director, Human Resources.
Notwithstanding the provisions of AD10.13.4, a Department Head or appropriate Vice President may declare a policy that no Variable Scheduled Work Week will be approved for a particular work unit, department or portfolio.
A denial or cancellation of a Variable Scheduled Work Week proposal or a declaration of a policy of no Variable Schedule Work Weeks (as per 4.08 above), is not subject to AD10.17.